AusWeb08

Bejing 2008

 

AusWeb Publication Instructions

It's now time to format your paper for publishing. AusWeb will use the same file for the Web site, the paper proceedings and the CD-ROM. This drives some of the things we ask you to do when submitting.

The AusWeb Philosophy

Since its inception the AusWeb conference series has taken a special approach to paper sessions that is aimed at encouraging questioning, discussion and debate. We want encourage more time for two way dialogue and have delegates spend less time being "talked at".

How do we do this? Firstly papers are put up on the Web a month in advance of the conference so that delegates can select and read those that interest them. They can then makes notes or prepare questions and discussion points to use at the conference. If you use the presentation link, remember all you need to do at the time you submit your final paper is to include the link pathway (and perhaps put a placeholder page so the you can test the link). You can then build your presentation or just provide supporting details at any time up to and even during the conference.

If your presentation is linked to your paper then your presentation at the conference is simple. You just use the browser of your choice and link to your paper and your presentation. You don't even need to connect up your laptop to present. This is certainly our preferred option, and will make life easier for you as well. Remember your linked presentation page can have additional links to other papers and addition data, as well as perhaps a photo of yourself (so other delegates can recognise you at the conference).

Presenting Refereed Full Papers

Remember that because papers are published in advance of the conference and because linked presentation facilities are provided, your presentation time at the conference will be less than the usual 25 minutes to present with 5 minutes for questions. In fact you will be asked to present an overview of your paper and its key points in 12 to 15 minutes. We will also group papers into sessions (3 papers per 90 minute session). If the presentations take 45 minutes total this leaves 45 minutes for questions and discussion. The format is probably best described as short presentation followed by a mini panel session. On average you have really been allocated the same amount of time as the traditional conference format. The difference is that more time is given over to questions and discussion. Of course to answer a question you might want to go to your paper or its linked information and in fact make another short presentation. The time available allows for this.

Presenting Edited Short Papers/Posters

Even if you are just presenting a poster, we would still like you to provide at least an abstract. And, of course, we would strongly encourage you to add an edited short paper (up to 4 pages) as well. We will be assigning a special session at the conference for attendees to circulate through the posters. Each poster presenter will get a material covered board at least 900x1800 with floor frame, table and chair, and we will run 240V power to each display area. We ask presenters to bring their own pins, tape, velco, bluetack or what they will use to secure their display material as we will not be able to supply this. If anyone has special display requirements please contact ausweb@scu.edu.au. As far as Internet access is concerned, we can provide wireless (802.11b) for everyone. There may be some limited ethernet drops depending upon onhow  the network is configured but we won't know this until much closer to the conference. We recommend that  poster presenters bring things self-contained on a laptop if they wish to demo systems.

Online presentation

The index.html file contains a link to an online presentation. This can either be an amplification of some aspects of your paper, or the thing you will use to present your paper at the conference, or perhaps both! It is essential you link this material to an external server so that you can continue to work with it after the papers are finalised and locked off for printing. Again, look at some of the examples from last year for guidance.

Ausweb Online Proceedings

For those who haven't published at Ausweb before, each paper gets its own directory on the server. Within that directory are at least two files:

  • index.html - contains the abstract, some metadata and links to the full paper, a link to an optional online presentation and a link to the rest of the conference
  • paper.html - contains the full text of the paper (optional for those submitting posters only)

Have a look at last year's proceedings at http://ausweb.scu.edu.au/aw07/conf/program.html to see how this works in practice.

The directory you publish to also contains images referenced by your paper, and anything else that makes that makes the paper self-contained. The contents of the directory are used to generate the print proceedings, the website and the CD-ROM.

The templates

You will need to generate the index.html and paper.html files yourselves. Only HTML is acceptable.

The templates you need to fill in are index.html and paper.html. Downloadable versions of these templates are available in a ZIP archive. Please download the template archive file and unzip it (Stuffit Expander for Mac OS will process it fine). You can now fill in both files with your details and with the content of your paper.

We really need the cleanest possible HTML, so please do not try to recreate the templates using Frontpage or a similar editor (let alone Microsoft Word!). If you do not have the skills to edit the template using either a text editor or a good GUI editor like Dreamweaver, please get assistance from someone who does. This person will need to know enough HTML to be able to distinguish between relative and absolute references (for example). Unfortunately AusWeb staff simply don't have the time to fix up mistakes introduced by using the wrong tool.

Publishing

You will be contacted well before the conference with information about how to upload your files via a browser-based system, and also how to check the files once uploaded. Unfortunately those working behind the scene for AusWeb do not have the time to assist with getting papers mounted. If you feel you don't have the experience or that you might have difficulty following the instructions we suggest you seek the assistance of a Web-literate colleague

Further Information

For further information, please contact the Program Chair, Joanna Richardson, J.Richardson@griffith.edu.au.

All materials Copyright AusWeb08. The Fourteenth Australasian World Wide Web Conference, Ballina Beach Resort, 5-9 April 2008
Contact: Norsearch Conference Services +61 2 66 20 3932 (outside Australia) (02) 6620 3932 (inside Australia) Fax (02) 6626 9317